– How to add resource holidays in microsoft project 2010 free

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Accounting for every vacation day can make scheduling more challenging than it needs to be. A best practice is to only account for vacation time that will significantly impact your project’s schedule. If a resource is just taking a day or two off, don’t worry about it! Tip: Need to change the resource’s full schedule? You can use the Change Working Time dialog box to adjust the resource’s working and nonworking time.

On the Exceptions tab, type a Name for the vacation day s , and then press Enter. The Start and Finish dates are populated with what you had selected on the calendar, and the vacation is marked as nonworking. Any tasks that this resource is assigned to will now be scheduled around the vacation by, typically, lengthening the number of days it will take to complete the task.

Some resources may have vacation time that regularly repeats during the project. For example, they may want every other Friday off. On the Change Working Time dialog box, select the vacation day you want to make recurring, and then click Details.

Tip: You can also set a Range of recurrence if the vacation happens repeatedly and then stops. For example, if the resource is taking every other Friday off over the summer, but will resume a normal schedule in the fall.

Project enables you to fine-tune scheduling using multiple calendars. If you understand how they all work together , it’s easier to plan for how your project’s dates will be impacted.

Here are a few more articles you might find helpful in building a more accurate picture of the working and nonworking days in your organization. If you don’t need a calendar anymore, delete it! Need more help? Expand your skills.

Get new features first. On the Exceptions tab, type a Name for the holiday, and then press Enter. The Start and Finish dates are populated with what you had selected on the calendar, and the day is marked as nonworking.

If this holiday will happen again during the project especially if the project goes longer than a year , select the holiday and click Details. Tip: You can also set a Range of recurrence if the holiday happens repeatedly and then stops. Any tasks that resources are assigned to will now be scheduled around the holiday by, typically, lengthening the number of days it will take to complete the task.

Tip: Need to turn weekends into workdays? Do this by changing the working days on the project calendar. Project enables you to fine-tune scheduling using multiple calendars. If you understand how they all work together , it’s easier to plan for how your project’s dates will be impacted.

Here are a few more articles you might find helpful in building a more accurate picture of the working and nonworking days in your organization.

Tip: If you don’t need a calendar anymore, delete it! Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you!

 
 

– MS Project – Quick Guide

 
What are the time constraints and deadlines if any, for different tasks and for the project as a whole? Type in the name of the exception and then select the Start date from the pop-up calendar window. Assigning Calendars to Resources and Tasks Once you have defined your calendars, you can associate the proper calendar with each resource. Related Audiobooks Free with a 14 day trial from Scribd. Once the slack becomes zero, MS Project makes changes according to priorities, dependency relationships and task constraints such as a Finish No Later Than constraint. Once you have defined your calendars, you can associate the proper calendar with each resource. Note that Exception days appear in the calendar in blue and scheduled non-working days appear in gray.

 

– Add a holiday to the project calendar

 

Calendars are used in Project Plan to schedule your project and to identify working times to determine when resources in your organization are likely available to work on tasks in your project. Typically, calendars are assigned to resources so that the application can track when resources are available to work on tasks to which they are assigned.

Take into account that you need to set up calendars for your project before you can assign them to resources. By default, tasks are scheduled based on the project calendar. In addition, you can create special calendars for specific tasks like a cutover weekend. To do this, make an exception of a scheduled non-working day, so that it appears to be a working day.

Use this feature carefully — having some of the team working over a weekend can easily throw off the schedule for the entire team. You can also tell the scheduling system to ignore the Resource Calendar, but do so very carefully! Your organization probably publishes a holiday calendar for the coming year sometime in the fourth quarter, but if you are working with project team members from outside your organization, it can be difficult to determine what holidays apply and what dates they fall on, especially if some of them are located off-shore.

I publish a list of commonly observed national and religious holidays each year. Related Content. Webinars watch for free now! Resource Leveling: Scheduling vs. Dave Gordon is a project management consultant with over twenty five years of experience in implementing human capital management and payroll systems, including SaaS solutions like Workday and premises-based ERP solutions like PeopleSoft and ADP Enterprise.

He also holds the project management professional PMP designation, as well as professional designations in human resources and in benefits administration. In addition to his articles and blog posts, Dave curates a weekly roundup of articles on project management at The Practicing IT Project Manager , and he has authored or contributed to several books on project management. If not, here are the instructions:. Here is a link to the Calendars object map:. Review Title. Your Review. This might affect the scope, cost and time constraints of your project.

Strictly speaking, from the perspective of Project Management Methodology, a Plan and Schedule are not the same. A plan is a detailed action-oriented, experience and knowledge-based exercise which considers all elements of strategy, scope, cost, time, resources, quality and risk for the project.

Scheduling is the science of using mathematical calculations and logic to generate time effective sequence of task considering any resource and cost constraints. Schedule is part of the Plan. Of course the schedule is linked with resources, budgets and dependencies. This is because of two reasons. One, MS Project does more than just create a schedule it can establish dependencies among tasks, it can create constraints, it can resolve resource conflicts, and it can also help in reviewing cost and schedule performance over the duration of the project.

So it does help in more than just creating a Schedule. This it makes sense for Microsoft to market MS Project as a Plan Creator rather than over-simplifying it as just a schedule creator. Two, it is due to limitation of generally accepted form of English language, where a schedule can be both in a noun as well as verb form.

As a noun, a Schedule is like a time table or a series of things to be done or of events to occur at or during a particular time or period. And in the verb form, schedule is to plan for a certain date. The distinction is important for you as a project manager, but as far as MS project is concerned the noun form of Schedule is a Plan.

Of course, a project manager should also be able to answer other project-related questions as well. Here you have options to open a new plan, some other plans, and even a new plan template. The screen should have the MS Project interface displayed.

Toolbar controls have heterogeneous sizes and are classified in visually distinguishable Groups. Groups are collections of related commands. Each tab is divided into multiple groups. Each tab contains several commands. If you point at a command you will see a description in a tooltip. Active view is the one you can see in the main window at a given point in time. The View label just tells you about the view you are using currently.

Project can display a single view or multiple views in separate panes. When working with MS Project you either specify a start date or a finish date. Because once you enter one of the two, and other project tasks, constraints and dependencies, MS Project will calculate the other date. It is always a good practice to use a start date even if you know the deadline for the project.

MS Project will display a list of options. In the list of available templates, click Blank Project. A dialog box appears. Click the arrow on the Current Date dropdown box. A list appears containing three base calendars. Select a Standard Calendar as your project Calendar.

Exceptions are used to modify a Project calendar to have a non-standard workday or a non-working day. You can also allot unique working hours for a particular resource as well. Here is an example to create a non-working day, which could be because of a holiday or office celebrations or events other than the standard office work effort. Change Working Time dialog box appears. This date is now scheduled as a non-working day for the project.

You can also verify the changed color indicated in the calendar within the dialog box as below. Click Ok to close. Just like you can change a Standard Base Calendar , you can change the work and non-working time for each resource.

You can modify the resource calendar to accommodate flex-time, vacation time, training time, etc. Also remember, Resource Calendar can only be applied to work resources and not to material and cost resources. By default when we create the resources in a plan, the resource calendar matches the Standard base calendar. And any changes you make to the Project Calendar, gets reflected automatically in resource calendars, except when you create an exception in the resource calendar.

In that case even if you update the project calendar, the exception in resource calendar is not affected. You can record some top level information for your. Click File Tab. Under Info Tab go to Project Information. Click arrow near Project Information to click Advanced Properties. A dialog box opens, you can type in the changes as required. WBS identifies the deliverable at the lowest level as work package. So a task is action-oriented, and the work package is the deliverable or a result of one or more tasks being performed.

There is a significant amount of confusion between what constitutes an activity and what constitutes a task within the project management community. But for MS Project, a task is the effort and action required to produce a particular project deliverable. This is simple. Enter the task name. In the following screen, we have entered 5 different tasks. A duration of the task is the estimated amount of time it will take to complete a task. As a project manager you can estimate a task duration using expert judgment, historical information, analogous estimates or parametric estimates.

You can enter task duration in terms of different dimensional units of time, namely minutes, hours, days, weeks, and months. You can use abbreviations for simplicity and ease as shown in the following table. Remember, Project default values depend on your work hours. So 1 day is not equivalent to 24 hours but has 8 hours of work for the day. Of course, you can change these defaults anytime you want. One of the neat tricks MS Project possesses is, it considers duration of the task in workday sense.

So if you have a non-working day in between, it accommodates this and ensures a task that takes 16 hours to complete to end on the 3rd day. In other words, if you have a task that needs 16 hours to complete starting on Monday AM if this is the time your work day starts, and 8 hours being total work hours in a day , and Tuesday being a holiday, the task will logically end on the evening of Wednesday.

This is simple in Gantt Chart View, click the cell below Duration column heading. Enter the duration. Task 1 in the following screenshot. Task 2 in the following screenshot. Task 3 and Task 4 in the following screenshot.

So essentially, one would believe that with these 3 days Monday, Tuesday, Wednesday, the duration calculated would be 3 days. But MS Project calculates it as 4 days. So one needs to be careful when choosing the start date of the task. Because for any successive operation, MS Project considers that Task 6 will take 4 days.

The next time, you change the start date, the Finish date changes to reflect this 4-day duration. Elapsed Duration is the time that elapses while some event is occurring which does not require any resources. Elapsed duration for a task can be used in instances where a task will go on round-the-clock without any stoppage. A normal workday has 8 hours, and an elapsed day duration will have 24 hours.

The task also continues over non-working holidays and vacations and working days. So 1ew is seven hour days. And it takes 4 days for this to happen. It does not need a resource or a work effort, and all you are doing is waiting for it to dry.

You can use 4ed as the time duration, which signifies 4 elapsed days, the paint can dry regardless of whether it is a weekend or if it falls on a holiday. Here in this example, the drying occurs over 24 hours over the weekend. In Project Management, Milestones are specific points in a project timeline.

They are used as major progress points to manage project success and stakeholder expectations. They are primarily used for review, inputs and budgets. Mathematically, a milestone is a task of zero duration.

And they can be put where there is a logical conclusion of a phase of work, or at deadlines imposed by the project plan. In Method 2, a task was converted to a Milestone of Zero duration. But one can also convert a task of non-zero duration into a Milestone. This is rarely used and causes confusion.

There can be a huge number of tasks in a project schedule, it is therefore a good idea to have a bunch of related tasks rolled up into a Summary Task to help you organize the plan in a better way.

It helps you organize your plan into phases. In MS Project , you can have several number of sub-tasks under any higher level task. These higher level tasks are called Summary Task. At an even higher level, they are called Phases.

Remember because summary task is not a separate task entity but a phase of the project with several sub-tasks in it, the duration of the summary task is from the start of the first sub-task to the finish of the last sub-task. This will be automatically calculated by MS Project. Of course, you can enter a manual duration of the summary task as well which could be different from the automatically calculated duration. MS Project will keep track of both but this can cause significant confusion.

In most cases, you should ensure that there is no manually entered duration for any task you will be using as a Summary Task. Let us use the following screenshot as an example. If you would like to group Task 4 and Task 5 into a Summary Task 1.

 
 

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